This Website collects some Personal Data from its Users.
Personal Data collected for the following purposes and using the following services:
- Facebook Ads conversion tracking, Google Analytics and WordPress Stats Personal Data: Cookies and Usage Data
- Backup saving and management
- Contacting the User
- Contact form Personal Data: address, email address, first name, last name, phone number, various types of Data and ZIP/Postal code
- Displaying content from external platforms
- Google Maps widget Personal Data: Cookies and Usage Data
- SPAM protection
Further information about Personal Data
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
- Owner and Data Controller Joanne Whitehead
AbbeyPet Animal Behaviour Clinic
16 Langton Road, Norton, Malton YO17 9AD Owner contact email: email@example.com
The AbbeyPet General Data Protection Regulation (GDPR) Policy documents the necessary information required to effectively manage Data Protection. The UK’s first Data Protection Act was passed in 1984 and the second Act was passed in 1998, coming into force on 1 March 2000. The General Data Protection Regulation (GDPR) was passed in 2016 and comes into force after a two-year preparation period on 25 May 2018. GDPR originated in the European Parliament but will be fully absorbed into UK law regardless of the UK exiting the European Union. It defines the policies, procedures, criteria for and areas of application, and roles, responsibilities and authorities.
This document’s intended audience can be any member of AbbeyPet Animal Behaviour Clinic or any customer or client for which we hold or intend holding personal (company) information.
|Main Office Premises||Server||All AbbeyPet Key holders||Contact database of AbbeyPet customers and contact details including address, websites, telephone and email.|
|Main Office||Paper Records||All AbbeyPet Keyholders||Contracts, purchase ledgers and receipts, or reports with customer contact details attached.|
|All Staff||Mobile Phone||Secure email and phone contacts||All required telephone and email contacts for performing projects and maintaining communication with customers|
|All Staff||Laptops||Secure email and phone contacts||All required telephone and email contacts for performing projects and maintaining communication with customers|
AbbeyPet Authorised Personnel
|Joanne Whitehead||Managing Director||Full|
Personal Data Protection.
AbbeyPet Animal Behaviour Clinic will respect privacy and your rights to control your personal data. Our principle guidelines are simple. We will be clear about the data we collect and why. Customers or individuals who send us data will have that data protected by us. We do not and will not sell your data to third parties. We will only pass your contact information on should you request us to do so, should you have copied others into communications or should it be for the purposes of our delivery to you.
The prime purpose of collecting your personal data is to enable us to contact you. Whether we’re collaborating with you and others or working with you or others we will only gather your personal address, telephone contact details and email / website information for our reference. Should you supply your work contact details these will be treated in the same way as personal details.
This Statement (the ‘Statement’) explains the personal information we collect from you, either directly or indirectly, and how we will use it. Personal information is any information that can be used to identify you or that we can link to you. The Statement also elaborates on the choices you can make about the data we collect, and how we and you can control these decisions. Please read this Statement carefully to understand how we may collect, use and share your personal information. The terms ‘we’, ‘us’ or AbbeyPet’ are each intended as reference to AbbeyPet Animal Behaviour Clinic.
This Statement describes:
- The Types of Personal Information we collect
- How We Use Personal Information
- How We May Share Personal Information
- The Legal Bases for Using Personal Information
- Security, Storage and Retention of Personal Information
- Your Rights and Choices
- How to Contact us
The Types of Personal Information we collect
Information you provide to us
We collect information you voluntarily provide to us with via email, letter or telephone. We will collect your name, phone number and email address; for instance, when you want to learn more about our services or when you contact us for assistance.
Information we retain
When you contact us via email, we may retain your email for future reference. We will only upload any contact data to our phone or email records if we have need to discuss your query.
As with all websites, our website may collect information about your visit that you have enabled your device to provide e.g. type of device you use to access our website, the operating system and version, your IP address, your general geographic location, as indicated by your IP address, your browser type, the webpages you view on our websites and whether you interact with content available on our websites.
Information obtained from other sources
We may receive information about you from other sources, including third parties, such as veterinary surgeons, insurance companies, colleagues or partners for whom you have been copied into communications. We may also receive information about you from social media platforms, for instance, when you interact with us on those platforms. We protect data obtained from third parties according to the practices described in this Statement and we also apply any additional restrictions imposed by the source of data.
Information on children
AbbeyPet does not intend its content for children and is not intended to attract children under the age of sixteen. Although visitors of all ages may navigate our websites, we do not knowingly collect or request personal information from those under the age of sixteen without parental consent. If, following a notification from a parent, guardian or discovery by other means, a child under sixteen has improperly contacted us by using false information, we will delete all contact information from our records.
Customer Interactions with AbbeyPet
To make the information in this Statement easy to understand, we have highlighted different occasions when AbbeyPet could potentially collect personal information. The customer interactions with AbbeyPet are broken down into the following non-exclusive segments:
Learning about AbbeyPet
As you gather more information about AbbeyPet, you may virtually visit us or physically visit our offices or meet at a suitable site where we work. Examples include browsing our website, calling in at our offices, home visits etc.
We may collect: Your name, address, telephone numbers, email address, and work contact details or other details you provide to us via (e.g. Business cards).
Why: We use this data to share news or follow up requests for further information.
Working with AbbeyPet: Once you have decided to work with AbbeyPet, we collect: your name, phone number, email address, delivery/shipping address, and payment information.
Why: We use this information to maintain contact, provide reports and complete any financial transactions. We may carry out any follow up with you about your project, help with any delivery issues, handle redrafts or assist with other areas of our work. Processing your personal data for this purpose is necessary for the performance of the agreement we have with you. We do not store any payment or credit card information. Our bank stores your payment details.
How We Use Personal Information
AbbeyPet uses the data we retain to provide you with the Service offers, which includes using data to ease your experience of communicating with us. We also use the data to communicate with you, for example, informing you about strike risks, our work delivery or services available.
AbbeyPet Access to your Information
As per our data access information in our Overview, your information is kept solely for use by AbbeyPet staff. We will retain your information on business phones as saved contacts or within email chains under business accounts. We retain this information until your details are no longer needed. You may contact us to confirm whether you wish us to retain your details. All email and phone accounts are password protected to reduce the risk of loss of data in the event of theft. All financial details are held by our bank and only accessible to our directors when securely using bank facilities.
Communication, Marketing and Advertising
We use the data we collect to communicate with you. For example, we may contact you by email or other means of electronic communication to update you about our Services, update you on training issues or request information from you. This processing is necessary to serve our legitimate interest.
How We May Share Personal Information
AbbeyPet will not sell personal information about our customers. We will only disclose your data as authorised in this Statement. We may share information with the following types of third parties.
Third Party Vendors
AbbeyPet uses third-party vendors to carry out services like website management and hosting (e.g. 123-reg), postage and shipping (e.g. Royal Mail), banking and cloud storage (e.g. First Direct, Google). To use these services we need to use your data. Your information will be shared with these vendors only for the purpose of performing services and in accordance with this Statement. It is our legitimate interest to process your personal data for these purposes. For any questions about third-party vendors, please send an email to firstname.lastname@example.org.
When legally required, strictly necessary for the performance of the services, or to protect our rights, we disclose your personal information to law enforcement authorities or organisations in legal proceedings.
Sale or Merger
We may share your personal information in the event of a merger, acquisition, or sale of all or a portion of our assets. We shall notify you via email in this event.
Sharing and Disclosure of Aggregate Data
We may share email address data in aggregate form and/or in a form which does not enable the recipient of such data to identify you, with third parties. We may copy or blind copy your email address only where we have prior precedent for doing so or you have confirmed you are willing for us to do so.
The Legal Bases for Using Personal Information
There are different legal bases that we rely on to use your personal information, namely:
Performance of a contract
The use of your personal information may be necessary to perform the agreement you have with us. For example, to complete our work for you, to register and maintain your account, to help with delivery issues or to handle resolutions.
Closure or cancellation
If you wish us to remove your information from our systems we will delete all communications and contact details as requested. You may contact us by letter, email or telephone to do so.